When deciding to organize an event with professional help, finding a suitable event agency is the first step.
It is essential to look for a company that can really adapt to your needs and that has the capacity and experience to carry out the job in a satisfactory way, from beginning to end without leaving anything to chance. By optimizing each step, you will be able to find the agency that you are looking for.
Your needs
Before starting to look for an agency, it should be very clear in your mind what you expect from professional assistance and also the roles of everyone involved. In addition, you should know what aspects of your event are already clearly defined and those on which you need professional advice. For instance, you might be sure that you want to hold your event in an outdoor venue in a large city, but it might be better to outsource the catering arrangements.
Requesting quotes
When you have identified all the requirements of your event, it is time to get in contact with a number of agencies. When requesting a quote, it is important to explain in detail each requirement on your list (type of event, location, number of guests, etc.) so that the agency can send you a full quote. This is as advantageous to you, as the client, as to the agency, as this will avoid misunderstanding and hidden extras.
Shop about
Your task is now complete, except for one thing: choosing the agency with which you are going to work. This is good time to compare all the quotes that you have received. Maybe one of the proposals includes an innovative idea that had not occurred to you but would fit nicely with what you have in mind, or maybe another inspires greater confidence. In any case, it is important remember that the price is not always the determining factor.
If you have any queries about a quote, do not hesitate to get in touch with the agency, since they will be delighted to clear up any doubts. This part of the process is very important as it is usually the first contact between you and the agency, whose prime objective is that you fully understand and accept the proposal.
Choose the best
Once you have received all the quotes, it is now time to discard those agencies that do not seem fully competent, are too expensive, etc. In the best of cases, after narrowing down the list, you will only be left with a couple of agencies that fulfil all the requirements of your event. So you should choose the agency that you feel most comfortable working with, that has come up with something different or that gives you the best feeling.
